Manager, Project Management Office - US Remote

What is Cobalt Streamworks ? Cobalt Streamworks is a leading provider of clinical communication and physician scheduling solutions in the health IT space. The company was founded in 1997 and has grown steadily since then, with a notable jump after several major acquisitions were announced in 2019. Cobalt Streamworks now has 400+ employees, 30,000+ customers — spanning medical practices, hospitals, and health systems — and $100 million+ in annual revenue. Cobalt Streamworks ’s mission is to accelerate speed to care by optimizing provider schedules and routing communications — including messages, pages, calls, and alerts — to the right place at the right time in any care setting. By facilitating real-time information sharing, building better schedules, and automating important clinical workflows, we believe we can help our customers advance patient care and improve the well-being of their clinicians. Leading analyst firms like Gartner® and KLAS Research have consistently validated our approach: In 2026, Cobalt Streamworks was named highest in execution and furthest in vision in the Gartner Magic Quadrant™ for Clinical Communication and Collaboration — the clear segment leader. Cobalt Streamworks also received two Best in KLAS awards in 2026 — one for physician scheduling and another for ambulatory clinical communications. That makes for 11 Best in KLAS awards over the past 9 years. At Cobalt Streamworks , you'll have a unique opportunity to join a collaborative team with decades of experience that finds new ways to delight our customers every day. This involves consistent efforts to stay on the cutting edge of product development, which includes everything from implementing AI in new and existing solutions to brainstorming with customers about novel workflows. But you don't have to be in product to make in impact — everybody at Cobalt Streamworks contributes to important work that moves the business forward. If you're looking for a well-established, tech-forward company full of smart people doing meaningful work, you've found the right place! The Manager of the Project Management Organization (PMO) will lead a team of Project Managers responsible for delivering successful projects across multiple product lines. This role combines leadership, operational excellence, and cross-functional collaboration to ensure smooth project execution, effective sales-to-services transitions, and high customer satisfaction. The ideal candidate will have strong project management experience, proven leadership skills, and a background in supporting sales teams. Key Responsibilities Team Leadership & Development • Manage and mentor a team of Project Managers, ensuring alignment with organizational goals and best practices. • Foster a culture of accountability, collaboration, and continuous improvement. • Refine existing PMO processes and create missing processes to ensure alignment by the team on expected delivery and outcomes. • Collaborate between managers and directors across all platforms to align existing processes, areas of improvement, and project outcomes. Sales Enablement & SOW Support • Partner with Sales teams to assist in pre-sales activities, including scoping and developing Statements of Work (SOW). • Provide guidance on project feasibility, timelines, and resource planning during the sales cycle. • Participate in pre-sales calls to define implementation processes and data gathering prior to contract signature. • Help manage SOW, pricing, timeline, and CRS templates to be utilized with the team. • Coordinate with sales leaders and other professional services leaders on pricing and licensing needs with platform enhancements and new features. Product and Development Support • Coordinate with product teams for platform enhancements as a client advocate based on project needs and feedback. • Escalate product functionality that would enable closing a sale or putting a go-live at risk. Operational Responsibilities • Maintain ownership of a limited portfolio of projects, applying PMO standards and best practices while modeling effective project delivery and supporting continuous improvement across the organization. • Oversee operational processes for multiple product lines, including project setups in project management tools. • Coordinate sales-to-services transitions to ensure seamless handoff and customer experience. • Serve as an escalation point for project-related issues, driving resolution, and maintaining client satisfaction. • Maintain client satisfaction surveys for post implementation clients. • Help to coordinate with Customer Success and Support teams with project transitions. • Create monthly status reports and assist in the creation of board reports quarterly. • Be responsible for monthly and quarterly utilization and productivity reporting. Qualifications Education & Experience • Bachelor’s degree in Business, Project Management, or related field. • Minimum 6+ years of project management experience, with at least 3 years in a leadership role. • Experienc