UX Design Manager at Keystone AI

Company Description: Keystone AI provides SaaS-based School Information Systems (SIS) designed to meet the specific needs of independent K-12 schools worldwide. Our one-record solution combines the power of a fully integrated single-record database, personalized communication tools, and an elegant architecture that is unique in our industry. We are a growing, values-led community of employees in the US, UK and Australia who share a vision to unify school communities, improve the quality of education, and enhance learning. Keystone AI is five product brands in one global tech company Keystone AI SIS is a one-person, one-record school management platform Magnus Health provides cloud-based Student Health Record (SHR) solutions Digistorm connects with their communities through Digistorm Websites, Digistorm Funnel, and Digistorm Apps. Epraise incentivizes student well-being and connects teachers, students, and families. Firefly provides an online learning space for students and teachers Job Description: We're hiring a UX Design Manager to define and implement how UI/UX works at Keystone AI. You'll shape the end-to-end experience for thousands of users — teachers, administrators, families, students, and school leaders — who rely on Keystone AI to manage every aspect of school operations. This is a true player-coach role: you'll spend roughly half your time leading, mentoring, and shaping how design happens here, and the other half designing alongside your team on our most complex, highest-impact problems. You will work across both modern and legacy design systems, improving usability, consistency, and accessibility while helping guide the evolution of our next-generation design language. This role is ideal for someone who can balance creativity with constraints, iterate quickly, and collaborate deeply with product, engineering, and stakeholders to deliver thoughtful, intuitive experiences across a complex, multi-product platform. Responsabilities: Establish the design vision, principles, and standards that guide all UI/UX work across the company. Define how UX integrates with product and engineering — from discovery through delivery — and codify the rituals, artifacts, and decision rights that make it work. Lead UX design across multiple Keystone AI product areas, including SIS, Admissions, Academics, Communications, Fundraising, and FinTech. Work within and evolve our design systems, ensuring consistency across legacy interfaces while contributing to modern, scalable design patterns. Conduct user research and usability testing to deeply understand the needs of diverse personas—teachers, families, administrators, and students. Create wireframes, prototypes, user flows, and high-fidelity designs that communicate clear, intuitive solutions for complex workflows. Collaborate closely with product managers and engineering teams, translating requirements into elegant, feasible designs that scale across the platform. Partner with engineering to ensure designs are implemented accurately across Ruby on Rails, Vue.js, and legacy front-end frameworks. Use AI-assisted design tools to accelerate exploration, generate variations, and support documentation. Advocate for UX best practices, accessibility standards, and user-centered decision-making across the organization. Contribute to design system governance, helping define components, patterns, and guidelines used across all Keystone AI products. Document UX patterns, research insights, and design rationale, ensuring clarity and alignment across teams. Support cross-product integrations, ensuring cohesive experiences across the entire Keystone AI platform. Manage, mentor, and develop UX designers across our product portfolio. Requirements 5+ years of professional UX or product design experience, ideally in SaaS or complex workflow-driven products. 1-2 years or managing or leading designers Strong portfolio demonstrating user-centered design, problem-solving, and clear interaction design thinking. Experience working within both modern and legacy design systems, with the ability to improve and extend them thoughtfully. Proficiency with modern design tools (Figma preferred) and comfort using AI-assisted design workflows. Ability to conduct user research, usability testing, and synthesize insights into actionable design recommendations. Strong understanding of UX principles, interaction design, information architecture, and accessibility standards. Excellent communication skills, with the ability to present design decisions clearly to designers, engineers, and non-technical stakeholders. Experience collaborating with engineering teams and understanding technical constraints across front-end frameworks. Ability to work effectively in a remote, mostly asynchronous environment. A flexible, curious, and collaborative mindset. Authorized to work in the United States Nice to Haves Experience designing for education technology, student information systems, or multi-persona platforms. Familiarity with R