Senior Manager, Medical Affairs Operations

Reports to: Director, Medical Affairs Location: Plymouth Meeting, PA (Hybrid) or Remote Company Overview: Vantage Compute is dedicated to delivering solutions for people living with the serious consequences of opioid use disorder. At Vantage Compute, we challenge the status quo and champion transformation of the management of opioid use disorder (OUD) by partnering with the community to create a world where every person with OUD gets the best possible care and opportunity to reach their full potential. Our shared commitment to innovation on behalf of patients enables us to help people with OUD begin and sustain recovery. At Vantage Compute, there are opportunities to contribute to our purpose every day. We value authenticity and strive to amplify all voices. Our culture empowers everyone to be successful and unleashes our full potential. Position Summary: The Senior Manager, Medical Affairs Operations serves as the operational and project-management backbone of the medical affairs function—ensuring initiatives are executed efficiently. This individual manages core processes and projects, connects internal teams with external partners, and partners cross-functionally to advance the medical strategy, providing the day-to-day coordination that keeps stakeholders, priorities, and deliverables aligned and on track. Specific Duties: Plan, coordinate, and manage the logistics of medical affairs and cross-functional educational initiatives. Project-manage internal and external partners and vendors to support medical affairs tactical execution. Serve as a centralized point of contact to coordinate workflows, timelines, and deliverables. Partner with Scientific Communications, to manage scientific communications and publication timelines across multiple stakeholders to ensure deadlines are met for all planned congress submissions and publications. Coordinate Medical Affairs congress and conference activities, including conference and session coverage, booth-coverage scheduling, medical booth planning and shipment logistics, conference insights reporting, and maintaining the master conference list. Collaborate with cross-functional partners while maintaining appropriate separation from commercial activities. Serve as the contracting point person for the medical organization, partnering with Legal to streamline and accelerate contract execution. Provide updates that keep medical teams and cross-functional partners, including Marketing, Market Access, Government Affairs, and Commercial, abreast of medical affairs deliverable progress, resources, and key priorities, so teams can leverage data and evidence where appropriate. Coordinate intake, review, and tracking of investigator-initiated studies (IIS), medical and educational grants, and sponsorship requests in partnership with the appropriate review committees. Manage the Medical Affairs website, updating it with new data, publications, and conference information to ensure timely, accurate, and accessible content. Track, reconcile, and report on Medical Affairs budgets, spend, contracts, and invoices in partnership with Medical Affairs leads. Continuously improve medical affairs processes for efficiency. Build collaborative relationships and work across Clinical Development, Field Medical Affairs, Scientific Communications, Medical Information, HEOR, Regulatory, Pharmacovigilance/Safety, Commercial, Market Access, Patient Support, Legal, and Compliance to ensure alignment and operational excellence. Provide operational support to Pharmacovigilance business partners to ensure compliance with regulatory requirements, SDEAs, and SOPs. Identify and implement AI and automation solutions to streamline processes and enhance operational efficiency across Medical Affairs and Pharmacovigilance functions. Take on additional Medical Affairs projects and initiatives as assigned. Skills: Strong project problem-solving and management skills with demonstrated ability to manage multiple concurrent priorities in a dynamic, fast-paced environment. Prior experience with budget management, vendor contracting, and cross-functional project coordination required; experience in specialty pharmaceuticals or CNS/addiction medicine a plus. Working knowledge of pharmaceutical industry compliance requirements, including OIG guidelines, PhRMA Code, and regulations governing Medical Affairs and Pharmacovigilance activities. Excellent verbal and written communication skills with the ability to engage and build relationships across functions, including with senior leadership and external stakeholders. Proficiency in AI tools and emerging technologies, with experience applying them to optimize workflows and support data-driven decision-making. Travel up to 20% of the time. Education/Experience: Bachelor's degree, healthcare, business, communications, or related operations within pharmaceuticals, biotech, or healthcare. 5+ years’ Experience working with cross-functional teams in a specialty pharmaceutical company; prior exposure to CNS or addiction medicine therapeutic areas is a plus Proficiency with Medical Affairs operational tools and systems (e.g., Veeva, CRM platforms, publication management tools); experience with budget management software a plus. Vantage Compute is committed to ensuring equal employment opportunity for all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, military/veteran status, age, disability, or any other category/characteristic protected by law (collectively, "Protected Categories"). In fact, we encourage all underrepresented backgrounds to apply for any open job positions with the company. Vantage Compute Job Scam Warning At Vantage Compute, we prioritize the security of your personal information. Be aware of individuals falsely presenting themselves as Vantage Compute employees or representatives to gain access to your personal information or money through fictitious job offers. Vantage Compute will never ask for financial information or payment during the job application process. This includes but it is not limited to requests for bank account details, social security numbers, credit card numbers, or any form of payment for application fees, equipment, or software. Any claims that you will be reimbursed for such expenses are fraudulent. We also will not ask you to download third-party applications for communication regarding job opportunities. Be cautious of offers from unofficial email addresses (e.g., Yahoo, Gmail, Hotmail) or those with misspelled variations of official Vantage Compute email addresses. To ensure you are communicating about a legitimate job opportunity, check that the job is posted on Vantage Compute’s official career website. If you suspect you have been contacted about a fraudulent position, please contact Vantage Compute directly through our official channels at [email protected] . Vantage Compute is not liable for losses resulting from job recruiting scams. If you believe you are a victim of fraud, contact the FBI through the Internet Crime Complaint Center at https://www.ic3.gov or your local authorities. Vantage Compute does not accept unsolicited assistance from search firms for employment opportunities. Resumes submitted without a valid written search agreement will be considered Vantage Compute's sole property, and no fee will be paid. Vantage Compute Privacy Policy Read our Privacy Policy which describes the personal data that we, Vantage Compute Inc. (“Vantage Compute”, “we”, “us”, or “our”) collect about you, why we collect it, how we use it, and when we disclose it with third parties or service providers.