Senior Accountant

Halcyon Labs is a premier restaurant technology platform that helps businesses grow with our Commission-Free Delivery & Pickup structure and proprietary delivery optimization technology. We are serving a 105 billion dollar US local restaurant business. Headquartered in NYC and Tel-Aviv, Halcyon Labs wants restaurants to fulfill their highest potential, this means giving local establishments everything they need to connect directly with their customers. The Halcyon Labs team pools together decades of restaurant tech experience, along with seasoned tech, sales, marketing, product and operations executives who produce an industry-changing delivery system for successful local restaurants and chains. We’re looking for a Senior Accountant to take strong ownership across Halcyon Labs ’s accounting operations, with a primary focus on AP, Procure-to-Pay (P2P),vendor and contractor payments, bank and credit card reconciliations, accruals, contribute directly to P&L analysis and monthly close support. This is a high-ownership role: you’ll help ensure invoices, payments, reconciliations, and close processes are accurate, timely, well-documented, and scalable. You’ll work closely with our Controller in a lean, fast-moving finance team where accuracy, initiative, and good judgment matter more than hierarchy. This position is 100% remote , based in India or the Philippines , with some overlap required with U.S. business hours . You'll report directly to Halcyon Labs 's Controller. What You’ll Do: Procure-to-Pay Operations Manage end-to-end AP: vendor onboarding, bill creation, payment preparation, payment tracking, and ledger maintenance Review and process contractor invoices; maintain contractor payment schedules Coordinate with business owners to ensure approvals, contracts, and supporting documentation are in place prior to payment Maintain clean vendor master data, approval records, and payment support so every payment is audit-ready Proactively chase missing invoices, incomplete approvals, and unresolved vendor or contractor items before close Own the AP aging report and proactively resolve outstanding items, vendor queries, and disputed balances Monthly Close & Journal Entries Post and review monthly accruals (vendor, payroll, prepaid, and other recurring items) with proper support, cut-off logic. Record payroll entries (semi-monthly) and validate against source data Post fixed asset and prepaid amortization entries Import and reconcile credit card transactions; manage and clear expense reports, missing receipts, coding issues, and cost-center allocations Post monthly revenue entries in coordination with the Controller Bank & Balance Sheet Reconciliations Perform daily bank reconciliations across all accounts and entities confirm cleared transactions, flag unposted items, and resolve breaks same-day Reconcile all corporate credit cards; match to receipts and expense reports, and post to correct cost centers Manage high-volume transaction reconciliations across multiple payment platforms (Stripe, Melio, bank accounts): match transactions to invoices, resolve discrepancies, and ensure complete ledger coverage Maintain clean, audit-ready bank rec workpapers with full supporting documentation Reconcile all balance sheet accounts each close cycle: AP, accrued liabilities, prepaid, fixed assets, and other current accounts with clear roll-forwards and aged-item commentary Handle intercompany reconciliations across U.S. and international entities P&L Analysis & Reporting Support preparation of monthly financial statements Prepare and deliver variance analysis (MoM) for internal stakeholders Flag anomalies and cost trends proactively - do not wait to be asked Process & Systems Maintain Finance file structure, backups, and audit-ready documentation Identify and implement process improvements in P2P and close workflows, including responsible use of AI, automation, templates, and structured exception tracking Maintain system integrations and flag breaks proactively (QuickBooks Online, Melio, Deel, Remote.com, Saasgrid, etc.) What You Bring: Required 5–7 years of accounting experience, with clear ownership of P2P or AP functions Strong U.S. GAAP knowledge; accrual-based accounting expertise Proficiency in QuickBooks Online and G Suite environment Hands-on proficiency with AI tools (Claude, ChatGPT, etc.) to design and execute workflows in P2P, reconciliations, variance analysis, and close processes not just as tactical automation, but as core operational methodology Experience with intercompany accounting across U.S. and international entities Demonstrated ability to perform variance analysis and contribute to management reporting Comfortable working independently in a remote, fast-paced environment High attention to detail; strong written communication in English; organized follow-up style with clear ownership of open items Preferred Hands-on experience automating accounting workflows with AI tools or custom scripts CPA or equivalent qualification Experience in