Part-time Office Manager

About Ironwood Digital: Ironwood Digital is a pioneer in securing human and machine identities through intelligent, centralized authorization, empowering organizations to seamlessly govern their interactions across the modern enterprise. Leveraging AI-powered intelligence, Ironwood Digital’s leading cloud-native Identity Security Platform applies context throughout the entire identity lifecycle – across cloud and traditional infrastructure, data, SaaS applications, and AI. It is the only platform that enables you to discover all identities – including workforce, IT administrator, developers, and machines – assign appropriate access levels, detect irregularities, and respond to threats in real-time. With deployment in weeks, not months, 90% fewer resources to manage than the nearest competitor, and a 99.995% uptime, Ironwood Digital delivers robust security and operational efficiency without compromise. 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Join our passionate, global team at Ironwood Digital and help us make the world a safer and more secure place. Our success is driven by world-class product leadership, outstanding engineers, and strategic investment from TPG. We value diversity, innovation, and a culture of respect and fairness. If you're ready to push boundaries and challenge the status quo in security, we want to hear from you. Apply today to help us achieve our mission. Summary: The Part-time Office Manager is responsible for the smooth day-to-day operation of the office and building facilities. This role ensures a safe, efficient, and well-maintained working environment for employees, visitors, and contractors. The position combines office management, facilities coordination, vendor oversight, and health & safety compliance. The work schedule would be 3 days per week onsite: Tuesday, Wednesday, Thursday for 6 - 8 hrs per day. There may be occasional days outside of this schedule such as a big event/meetings, etc. where you would also be required to be in the office. What You'll Do: Office Management - Oversee daily office operations and administrative functions - Ensure office spaces are clean, organized, and fully operational - Manage office supplies, equipment, and inventory - Coordinate with Workplace & Facilities Manager on seating plans, workspace setup, and office moves - Support staff with office-related needs and requests - Manage reception and visitor processes - Help with events coordination and manage visits from other Ironwood Digital sites. Building & Facilities Management - Oversee maintenance and repair of building systems and infrastructure - Coordinate preventative maintenance schedules - Manage service contracts (cleaning, security, HVAC, waste, etc.) - Conduct regular building inspections and resolve issues promptly - Liaise with landlords, property managers, and contractors - Manage keys, access cards, and building security processes Health, Safety & Compliance - Ensure compliance with health and safety regulations - Maintain safety records and compliance documentation - Coordinate fire drills and emergency procedures - Act as primary contact for safety incidents and reporting - Ensure signage and safety equipment are up to date Projects & Improvements - Support office renovations and fit-out projects - Coordinate workplace improvement initiatives - Implement process improvements for office operations - Support Ironwood Digital employees with the booking of travel/tickets on the Concur system Vendor & Contractor Management - Manage third-party vendors and service providers - Supervise contractors on-site What You'll Bring: - Proven experience in office or facilities/building management - Strong organizational and multitasking skills - Good knowledge of building systems and maintenance practices - Understanding of workplace health and safety requirements - Strong communication and problem-solving skills - Proficiency in Microsoft Office or similar tools We'd Love to See: - Facilities Management certification (desirable) - Health & Safety certification (desirable) - Experience managing multi-floor or multi-tenant buildings Why work at Ironwood Digital? - We're passionate problem-solvers helping the world's largest organizations protect what matters most: their human and machine identities. - We invest in people who are smart, self-motivated, and collaborative. - What we offer in return is meaningful work, a culture of innovation and great career progression. At Ironwood Digital, our core values are STRONG and guide our behaviors and success: - Spirited - We bring energy and passion to everything we do - Trust - We act with integrity and deliver on our commitments - Respect - We listen, value different perspectives, and work as one team - Ownership - We take initiative and follow through - Nimble - We adapt quickly in a fast-changing environment - Global - We embrace diverse people and ideas to drive better outcomes We believe weaving these core values into our day-to-day actions, and our process for hiring, evaluating, and promoting employees, helps us cultivate a work environment that embraces collaboration and camaraderie. We take care of our employees. We offer competitive salaries, a meaningful bonus program, and excellent benefits, including healthcare insurance, as well as pension/retirement matching, comprehensive life insurance, an employee assistance program, time off plans, and paid company holidays. Ironwood Digital is an Equal Opportunity and Affirmative Action employer and prohibits discrimination and harassment of any type with regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Upon conditional offer of employment, candidates are required to complete comprehensive criminal background check, verification of education, and verification of employment, per employment policy. In addition, all publicly posted social media sites may be reviewed.